Build and post an agenda

Create the meeting

Open a board and use Schedule a meeting: date, time, type (regular, special, work session, public hearing) and location. You can start the agenda with call to order, minutes, public comment and adjournment already filled in.

Add the agenda

Either:

• type the items, with an optional description, presenter and action ("Approve", "Discussion"); use the arrows to reorder; or
• upload the agenda PDF you already made in Word. See Agenda PDFs.

Attach the packet

Under Packet and attachments, upload staff reports, plans and other documents (up to 100 MB each). They're published with the agenda.

Post it

Click Post agenda to public page. This:

• publishes the agenda and attachments on your public page;
• saves a certificate of posting with the exact time and a fingerprint of what was posted (details);
• marks the posting deadline as done.

Changes after posting

Edits aren't public until you post again. The public page always shows the version you last posted, and each posting gets its own certificate, so you have a record of every version. Click Post the updated agenda when you're ready.