Agenda PDFs

If you already build agendas in Word or another program, you don't need to retype them.

1. In Word, choose File → Save As → PDF (or Print → Save as PDF).
2. Open the meeting in CivicPorch and upload the PDF where it says "Made the agenda in Word? Save it as a PDF…".
3. Post the agenda as usual.

What we do with the PDF

We read the text of the PDF so that:

• residents can read the agenda right on the meeting page (and screen readers can too), with the PDF available to download;
• the draft minutes follow your agenda's items and numbering;
• names and places in it are used to spell the transcript correctly.

Scanned PDFs

A scanned paper agenda has no readable text. It still posts and downloads fine, but residents can't read it on the page and the minutes draft works from the recording alone. If you can, save it straight from Word instead of scanning.

Each meeting has one agenda PDF; uploading another replaces it. Typed items and a PDF can be used together.